The small businesses have limited earnings, and the decision of buying any machine is a difficult task for them as they can’t spend large earnings on it,

Which copier is the best for a small office?

The small businesses have limited earnings, and the decision of buying any machine is a difficult task for them as they can’t spend large earnings on it, but need it for the growth of their business. To fulfil their requirements, the renowned brands launched small business photocopy machines that are available at affordable rates.

There are many features that you would want to have in your machine like duplexing, speed, and affordable price. Because of the latest technology, today we have versatile machines that can scan, print, and fax along with the photocopy.

Running a small business is no small feat. Whether you’re just starting out or have been in business for years, you have to be mindful of every penny you spend.

Your budget is important in every area of your business, but one of the areas where it’s easy to overspend if you’re not careful is office equipment. You need a photocopy machine that you can rely upon, but it can be difficult to tell which machine is best for your company’s needs?

We all need help sometimes, and we’re here to provide it. We’ve reviewed many of the top photocopy machines on the market. We’ve compiled a list of the top 10 best photocopy machines for small business in 2020 to eliminate the guesswork and help you make the right choice.

Frequently Asked Questions

With a declining use of office copier machines, the sale and services of copier hardware have hit rock bottom. Globally, the sale of copiers and printers have gone down 4.6% to 94.5 million a year from 99.1 million a year.

A really good home copy machine might cost $175.00 or more, but standard commercial copy machines range between $3,000 – $15,000 depending on your needs. Many businesses choose to rent or lease their machine, typically for periods of between three and five years.

Xerox Machines are sold by Piece. Price per piece ranges from Rs 10,000 to Rs 3,20,000. On Indiamart, most of the products are available from Rs 26,000 to Rs 1,17,000 per Piece.

What are the best brands for a small office and its features?

Canon imageCLASS MF426dw Monochrome Printer with Scanner Copier & Fax

For your small business, if you are not going to do a lot of printing and copying, then this happens to be a better option for you. Although it is relatively expensive, this printer is ideal for serving your different purposes in the business.

It does not only copy but also does printing effectively. Its printing and copying speed is very high, roughly forty pages per minute. This is ideal for your continuous printing.


  • It has a high printing speed
  • Comes with a three-year warranty
  • small office copier

Canon Office And Business MB2720 Wireless All-In-One Printer And Copier

It is obviously the best type of copier machine for small businesses out there. There are certainly others that are a great office printer or copier or scanner as well but just not as good. For this specific copier machine, duplex and mobile coloured printing is a scanner and fax as well. Just get the Canon Print App on your phones to be able to print your photos directly or print urgent documents that are in your phone. Don’t worry it doesn’t only operate with Windows but Mac too, with a paper tray capacity of 500 sheets.


  • Colour Printer with Scanner, Fax and Copier
  • Mobile & Duplex Printing
  • Printer technology – Inkjet
  • Colour – Black
  • Operating system – Windows & Mac
  • Prints for the Canon Print app
  • Paper tray capacity – 500 sheets

Canon Image CLASS MF247dw Wireless, Multifunction, Duplex Laser Printer

The all-in-one functionality Canon Image CLASS MF247dw allows you to print, copy, scan, and fax easily. It comes with OS compatibility of Windows 10, 8.1, 8, 7, and Window Vista among others.

You do not need a router to work with this copier machine. You can easily connect your device to this machine through the internet or Wi-Fi connection and get to print documents from the mobile device directly.

This copier machine is compatible with all windows, and so you do not need to install any window specifically for the computer. This means that you can depend on this machine regardless of how busy your small business is.

It features a printing speed of 28 pages in a minute while your first print happens in less than 6 seconds. Besides its high speed, its standard cassette has a larger paper capacity of 250 sheets and one sheet in the flexible tray.


  • A printing speed of 28 pages per minute
  • Print memory 512MB
  • Wireless connectivity/ WiFi direct connection
  • Duty cycle 15000 pages

Canon PIXMA MG3520 Wireless Color Printer With Scanner And Copier

Knowing that your friend’s small company is starting up very soon and you’ve wanted to give him/her an office warming gift. You overheard your friend saying that he/she has no idea what, copier machine for small business, to buy? Now, you know what to get. This machine not only serves the purpose of copying, but it’s a scanner, a fax and a wireless inkjet coloured printer as well. Perfect, all your friend wanted to be a copier but having four functions in 1 is always way more beneficial. It uses Google Cloud Print and prints/copies duplex high-resolution paper as well.


  • Wireless Printer
  • Colour Printer with Scanner, Fax and Copier
  • Colour – Black
  • Uses Google Cloud Print
  • Duplex printing
  • Printer technology – Inkjet
  • Prints about 10 black (pages/min) and color (6 pages/min)
  • Prints envelopes, plain paper, high-resolution paper & glossy photo paper

Canon MG Series PIXMA MG2525 Inkjet Photo Printer with Scanner/Copier

Recently you have just started up a mini business. The cost of machinery is making you have a really hard time since everything now that is of great quality is quite pricy. Obviously, it’s worthwhile to pay more once for something that will last years rather than something cheap and having to replace it within months only. Which brings us to this copier machine for small business start-up. Why would you pay three separate costs for three functional machines, when you can buy a machine for the price of 1 that has three functions? This inkjet coloured printer, copier, and scanner in the colouration of smooth black are there to help lower your spending a bit. It also prints glossy photo paper and envelops. Truly one of a kind.


  • Printer technology – Inkjet
  • Colour Printer with Scanner and Copier
  • Colour – Black
  • USB connectivity
  • Prints – Envelopes, Plain paper & glossy photo paper
  • Supports extra-large cartridges of ink

Canon imageCLASS D570 Monochrome Laser Printer with Scanner and Copier

The canon image class monochrome gives you a chance to use the Wi-Fi direction connection, which means that you will not have to transfer documents to your machine for the sake of printing. You can do it directly from mobile devices.

The speed of this machine is acceptable for your small business, but it cannot be considered as a first speed concerning what is already available in the market. Twenty-eight pages per minute are not too high but are acceptable for the small business.


  • It has a Wi-Fi direct connection option
  • Can print to the different destination including the air print and the cloud
  • Has a relatively high paper loading capacity
  • small office copier

Canon imageCLASS MF216n All-in-One Laser AirPrint Printer Copier Scanner Fax

This copier comes in the form of a printer. It gives you more options than just coping. With it, you can make copies of your documents and also do the printing. Where copying is standard, printing cannot be evited. Therefore, this copier is meant to serve you in more functions of your business. It also gives you a scanning option.

The copier comes with an Apple air print which enables you to access documents from your mobile devices for printing which you can copy after that. With this copier, you can scan your business documents right from your Android device. The control panel of this copier is tillable, which allows you to navigate through the features at different angles. It prints 24 pages per minute with a paper loading capacity of 250 sheets.


  • It has a multi-functionality feature
  • Its copying speed is high
  • It has a tiltable control panel
  • It minimizes noise during operation
  • small office copier

Canon MG6821 Wireless All-in-one Printer with Scanner and Copier

Canon MG6821 is a remarkable printer with quality and deeper blacks and vivid reds. It’s a mobile device printing that is equipped with powerful options such as Google Cloud Print, Air Print, Canon Print app, Morpia, among others.

It’s easy to use a printer that pairs with iPhone, Android, iPad, or tablet. You can print your Facebook and Instagram photos directly from your smartphone, hassle-free.


  • Simple Wi-Fi setup
  • Wireless
  • Auto 2-sided printing
  • Print speed15 images per minute

Canon Laser Imageclass D1520 Monochrome Printer with Scanner & Copier

Canon Laser ImageCLASS D1520 is a three-in-one printer that offers durability as well as functionality with its high-end features. It’s a reliable printer that is great for any office setting. Your professional documents are printed quickly at up to 35 sheets per minute in black and white.

You can also scan with apple air print, Google Cloud Print, Canon Print business, among others. It features an easy to print and scan to your USB flash drive in TIFF, PDF and JPEG formats. Moreover, it’s compatible with several windows and serves.


  • 500-sheets paper cassette
  • Intuitive 3.5-inch Touch LCD display
  • 35 pages per minute
  • USB Direct Print

Canon image CLASS D550 Laser Multifunction Copier

Canon image CLASS D550 features duplex adaptability with –sided copying, scanning, and printing of documents with a speed of 26 pages per minute.

Its automatic document feeder takes up to 50 sheets. It also features a 250-sheet front-loading paper cassette and a 1-sheet multipurpose tray. Its single cartridge system is economical with replenishments.


  • Multiple functionalities
  • A scan resolution of 600x600dpi
  • Two sides print and copy
  • The quick first print in less than 6 seconds
  • Starter cartridge 128

Canon Laser Imageclass D1550 Wireless Monochrome Printer with Scanner, Copy & Fax

This laser printer comes with features that are easy to connect to mobile devices with Wi-Fi direct connection. It delivers a printing speed of up to 35 ppm while your first print occurs in less than 6.3 seconds.

You can easily print and scan documents with Canon Print Business, Apple Air Print, Google Cloud Print, and Morpia print services. With the NFC capability, you can touch and print using any of your compatible mobile Android devices.


  • Scan resolution up to 600 x 600 dpi/9600 x 9600dpi
  • Wireless
  • Compatible with Android devices
  • Print speed of 35 pages per minute
  • Touch and print

Canon Color imageCLASS MF8280Cw Wireless All-in-One Laser Printer

This Canon imageCLASS wireless printer is called a 4-in-1 machine as it gives a top-quality performance in copying the documents, scanning, and faxing along with printing. All these functions can be performed by a control panel that is easy to operate.

It proffers the Wi-Fi connectivity, Google cloud print, AirPrint, inbuilt Ethernet, mobile printing, and an LCD. The Canon imageCLASS wireless printer can be used in small firms or education centres for printing, copying, and scanning.

Brother MFC-J6935DW Inkjet All-in-One Color Printer

This is a wireless printer that is designed to operate at low costs while improving printing efficiency. It utilizes an advanced INKvestment cartridge system that lower costs while delivering high-yields.

It features a full ledger colour inkjet all-in-one with a compact design to deliver a business quality and versatile paper handling. What’s more, it can print wirelessly from your mobile device through AirPrint, Google Cloud Print, Wi-Fi direct. It comes with the added convenience of NFC touch and print capabilities.


  • Wireless connectivity
  • Automatic Duplex Printing
  • Super high-yield Cartridges
  • 2-Year warranty

Brother MFC8510DN Monochrome Printer

Brother MFC8510DN Monochrome Printer offers flexible connectivity. It is great in performance as it has a print resolution of 1200 x 1200 dots per inch, and scan resolution is 1200 x 1200 DPI while the copy resolution is 1200 x 600 DPI. It has a speed of 38ppm for print and 38cpm for a copy.

With the high yield toner cartridge, you can reduce the per-page cost. It also allows you to send and receive faxes in a user-friendly manner. This Brother printer has a capacity to carry 300 sheets at a time and 35 pages in the automatic document feeder.

Brother MFC9325CW Wireless Color Printer

Brother MFC9325CW Wireless Color Printer perfectly works as a copier, scanner, and fax. It has the ability to print around 19 pages per minute in black and white. Plus, it gives an output of 600 x 2400 DPI.

It has an inbuilt USB direct interface, 35 pages automatic document feeder, and this machine ensures quiet operation. In its paper tray, it has a capacity of 250 sheets and replacing the cartridges is easy so that you can easily install toner cartridges.

Brother MFC-L3710CW Compact Digital Color All-in-One printer Providing Laser printer Quality Results with Wireless

This is a digital colour all-in-one printer that is ideal for home and small offices that want a laser printer to print, copy, fax, and scan documents. It offers multipurpose functionality with flexible connections and wireless options to mobile devices.

It also features a 3.7-inch colour touchscreen and a print-from or scan-to several cloud apps. It’s flexible at paper handling while its 250-sheet paper tray reduces paper refills. With up to a 50-sheet auto document feeder, you can print and copy multiple pages within a short period.


  • Fast print and scan
  • Affordable and versatile colour printing
  • 3.7-Inch Color touchscreen
  • Multiple connecting options

Brother MFC-L3750CDW Digital Color All-in-One Printer, Laser Printer Quality Wireless Printing

Brother MFC-L3750DW is a reliable print, scan, fax, and copy printer for home and small offices. It will help you reproduce documents fast thanks to its fast printing of up to 25 ppm and 50-sheet automatic document feeder to save you more time.

This printer also features versatile connection options and one wireless mobile device printing. With its 3.7-inch colour touchscreen, a print-form, and scan-to popular cloud apps, you can enjoy many options of printing your document no matter where it is.


  • Quick print and scan
  • 3.7-inch touchscreen
  • Multiple connection options
  • Built-in wireless
  • 25 pages per minute
  • 250-sheet capacity paper tray

Brother Monochrome Laser Printer, Multifunction Printer, and Copier, DCP-L5500DN, Flexible Network Connectivity

This is sorted entirely using this copier machine. It gives room for direct printing from the device. It also supports different scan-to directions like the share point, email, and cloud, among other options.


  • It comes with advanced scanning options
  • Has an Ethernet option
  • Guarantees the security of your documents
  • small office copier

Brother DCPL2540DW Wireless Compact Laser Printer

Brother DCPL2540DW is easy to use as a printer that features multiple connectivity options. It’s easily digitized to allow the convenient sharing of documents and scanning capabilities. It is a reliable and fast monochrome digital printer that is specially designed for a small office and home office.

This printer allows for wireless printing from your phone device by use of Wi-Fi Direct, AirPrint, among other apps. It offers a flexible paper handling for buying SOHO settings.


  • 30 pages per minute
  • 250-sheet capacity paper tray
  • 2-line Mono LCD 
  • Print/copy/scan
  • Multiple connectivity options

Brother Printer MFCL2740DW Wireless Monochrome Printer with Scanner, Copier & Fax

Are you looking for a cheaper copier machine for your small business? Here is an ideal option for you. This machine prints up to 32 pages per minute. It also has built-in wireless and wired networking which allows for mobile device printing.

The screen is as well intelligent, which will enable you to order command just by touch. You can never go wrong with a machine.


  • Comes with a free lifetime phone support
  • It has a high printing speed
  • Has an automatic duplex print, copy, scan, and fax

Brother Compact Monochrome Laser Printer, HLL2390DW, Convenient Flatbed Copy & Scan, Wireless Printing

You have had enough of direct printing. This machine takes you to another level of convenience with a direct scan from your mobile devises. It is one of the best printers you can imagine in the market when it comes to the printing speed.

It also has some user-friendly features which make its operation as simple as its installation. You can print all manner of paper formats using this printer.


  • A high printing speed
  • It is user-friendly
  • Allows printing in a variety of paper options
  • Allows for wireless printing

Brother Printer MFC7240 Monochrome Printer With Scanner, Copier And Fax

Office equipment supplies have just arrived at your company, you have gotten everything you ordered except for the printer.

They then gave you another suggestion of a copier machine for small business that is a monochrome laser printer, make copies and scans as well. In the colour of grey, has a high-resolution printing and has a max printing of 21 pages per minute. This machine immediately caught your attention, and now you have decided that maybe that’s a better alternative for your company.


  • Max printing – 21 pages/minute
  • Printer technology – Laser
  • Monochrome Printer with Scanner, Fax and Copier
  • Wired & USB connectivity
  • Colour – Grey
  • 20 pages auto-feeder
  • Paper tray capacity – 250 sheets
  • Resolution – 2400 x 600

Brother Monochrome Laser Printer, Compact Multifunction Printer and Copier, Wireless

The outstanding feature of this printer is that it does not make a lot of noise while printing but gives the best outcome. Its dynamic feature makes it relevant for your small business.

In one month, you can be sure that you will write about 2000 copies, which is a fantastic number for a small business. It also allows for mobile printing, and so you do not need to keep changing the location of your documents to print them. As your print, scan or copy, you are sure of the security of your documents even when scanning them to the cloud.


  • Allows for mobile printing
  • It comes with a high printing speed
  • High paper loading capacity
  • It has Ethernet connectivity for more user connectivity
  • Less noise during operation

Epson Workforce WF-7720 Wireless Wide-Format Color Inkjet Printer

Keep forgetting to get more ink for your copier. Time wasted thanks to your stupidity, can’t remember something that small and simple. Don’t beat yourself up about it, since this copier machine for small business has enabled Amazon to give you ink replenishment. Due to it being a copier, inkjet coloured printer, scanner and fax that is wireless with built-in Wi-Fi, Amazon would be able to detect whether the machine is out of ink or not. If so they will send you the ink required and just bill it to your account. Convenient is the word, not to mention the touchscreen feature of this machine that could allow you to connect to other smart devices.


  • Wireless Printer – connects with smart devices
  • Colour Printer with Scanner, Fax & Copier
  • Printer technology – Inkjet
  • Colour – Black
  • Duplex printing, scanning, and copying
  • Touchscreen
  • includes direct Wi-Fi, Ethernet and NFC
  • Print – For Black (18 papers/min) & For color (10 papers/min)
  • Enabled Amazon Dash Replenishment

HP LaserJet Pro M425dn All-in-One Monochrome Printer

HP LaserJet Pro 400 M425dn All-in-One Monochrome Laser Printer (CF286A#BGJ) is perfect for small businesses as it is engineered with the intention to fulfil the customer’s demands. This is an all-in-one printer including the fax, scanner, and copier.

It has a printing speed of around 35 pages per minute. The output quality depends on the resolution, it has a scan resolution of 600 x 600 DPI for colour and 1200 x 1200 DPI for monochrome, fax resolution is about 300 x 300 DPI, and the copy resolution is 600 x 600 DPI. This duplex machine has three sheet tray for input and 1 for output.

HP Laserjet Pro M426fdn Multifunction Laser Printer

HP Laserjet Pro M426fdn Multifunction Laser Printer is a high printing performance that features a robust built for heavy-duty printing. It is ideal for small businesses that can print/copy 4000 pages monthly. It handles and finishes jobs fast while delivering comprehensive security protection against printing threats.

It also features a pre-installed toner cartridge, which can be replaced with optional high-yield cartridges. It also comes with saving energy and easy to manage tasks that help save energy with auto-on and auto-off technology.

Choosing the right photocopy machine for your business is a must. You need a reliable machine to keep up with your staff’s demands and produce high-quality copies whenever you need them. 


  • Auto document feeder
  • Optional high-yield cartridges
  • Colour touchscreen
  • Instant-on technology
  • NFC touch-to-print
  • built-in Ethernet connectivity

HP M476nw LaserJet Pro Wireless Color Laser Multifunction Printer

This multi-functional printer allows you to operate it with your Smartphone, tablet, and computer. You can place it anywhere in the office; you just need to connect it to your devices. The HP M476nw LaserJet Pro Wireless Color Laser Multifunction Printer performs the task faster than many other machines.

It is compatible with windows 10. It also works as a photocopier and scanner, and you can send multiple faxes. In short, it is a complete combination of 4 machines that saves your money of purchasing four separate machines for various tasks.

HP M476dw Wireless Color Laser Multifunction Printer is verified by energy star that means it is an energy-efficient all-in-one machine. Its features include a wireless printing, automatic document feeder, scan to cloud, duplex printing, automatic on/off, USB printing, touchscreen, scan to email, AirPrint, password protection, and mobile printing.

All these features make it a perfect machine that can print, copy, scan, and fax. The HP M476dw Wireless Color Laser Multifunction Printer comes with a warranty of 1 year.

HP Hewlett Packard Envy 120 Wireless Color Photo Printer

Hewlett Packard Envy 120 Wireless Color Photo Printer is an efficient and durable printer with a classy appearance. This printer offers the speed of 7 pages per minute for black and 4 for colour. Besides printing, it is also good in other tasks like scanning, copying, and sending faxes.

The Hewlett Packard Envy 120 printer has a memory card slot and a touchscreen that makes it easy for you to perform various tasks. This printer, copier, and scanner have a capacity of 80 sheets in the input tray and 25 sheets in an output tray.

HP LaserJet Pro M426fdw All-in-One Wireless Laser Printer with Double-Sided Printing

Here is another copier which can serve several other purposes like the printing, scanning, fax and many more functions. The copying speed is very high, roughly 40 pages per minute.

It comes with a substantial capacity for your documents. Most of the time, any machine which makes use of an internet connection is usually assumed to be a threat to security. This machine overcomes such a challenge. You can print your documents from any mobile, but you will not have issues with your documents leaked.


  • It has a multi-functionality feature
  • Its copying speed is high
  • It has a tiltable control panel
  • It minimizes noise during operation
  • small office copier

Xerox WorkCentre 6505/DN Color Multifunction Printer

Xerox WorkCentre Multifunction Printer is a durable and fast machine that gives an easy access to the users. It has the ability to produce 24 pages per minute in colour and black. It offers an upgradable RAM up to 768 MB that increases its performance.

You will get an output of 600 x 600 x 4 DPI. It scans, prints, and copies the documents, pictures, and assignments according to your commands. This Xerox Multifunctional Printer has a processor of 533 MHz

Xerox Workcentre 6015/NI Color Multifunction Printer

This is an LED multi-functional printer with an Ethernet connection. The Workcentre 6015/NI Color Multifunction Printer not only print the high-quality documents, but works perfectly as a scanner, copier, and fax.

Most of the small organizations are in need of all-in-one machines so that they can save some money without compromising the quality of work. This printer is perfect as it gives a sharp result with a resolution of 1200 x 2400 DPI with a speed of 15 pages per minute.

Lexmark MX511de Monochrome All-In-One Laser Printer

Lexmark MX511de – B/W multifunction machine prints around 12,000 pages in a month and require less maintenance. It has a dual-core processor of 800 MHz, a memory of 2.5 GB that can be upgraded, and a gigabit Ethernet.

Due to the high yield toner cartridge, you don’t need to refill the cartridges or add papers frequently. The Lexmark MX511de – B/W offers a speed of 45 pages per minute with a resolution of 1200 x 1200 DPI.

Pantum M7102DW Monochrome Laser Multifunction Printer with Copier Scanner, High Print, and Copy Speed

Pantum monochrome is yet another option for your small business in 2020. It is a three in one copier machine just for your sake. This means that it can scan, copy and print with a high printing speed of about 33 pages per minute.

It also supports different media sizes and can reproduce or copy on different paper designs. Any user can install this machine and even use it.


  • Easy to install and use
  • A high printing and copying speed
  • Has a starter cartridge capacity of 15000 pages
  • One-year warranty
  • small office copier

We are convinced that we chose for you the best copier machines that one can opt for in 2020. Based on what you want the computer to do, you should be able to choose what can work best for you from the feature which has been outlined.

The secret is that whatever you go for should be able to meet all your demands. People have a different office set up, and so you got to consider yourself unique in choosing the right machine for your office.

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