A quality copy machine or copier is the first thing you will need when you are running an office, either small or big in size. There are hundreds of copy machines with different models from different brands.
While each of them has its pros and cons, you should only buy a copy machine that suits your needs in the first place and gives you the best value for money. But money is not the only factor for a copy machine as you need a copy machine that can perform most of your other tasks.
If you can find and buy the best copy machine, it will make your work more efficient, increase your productivity and profit as well as save you money in the long run. There are some copy machines which can perform additional tasks than only copying, i.e. fax, scan, etc.
Brother DCP-7065DN Monochrome Laser Multi-Function Copier
This is a reliable and heavy-duty copier with multi-function features appropriate for any office. It is getting rapid popularity among US offices for its incredible performance and cost-effectiveness. It can print and copy up to 27 pages per minute and doesn't even need a PC for scanning as it has Stand-alone copying feature.
It has an auto document feeder with 35 pages' capacity which allows you to perform heavy-duty printing and copying at a single go. It also includes automatic duplex printing along with network and USB interface. You can also use its scan feature for email, image, OCR, and filing purpose.
Brother DCP8155DN Monochrome Printer with Scanner and Copier
This is a mid-range multipurpose copier with print and scan functions. It can print and copy up to 40 pages per minute, and it comes with an auto feeder with 300-sheet paper capacity. It also includes a built-in Ethernet network interface. It has duplex features and the ability to handle both-sided documents.
It includes amazing wireless features such as Google Cloud Print, AirPrint, Brother iPrint & Scan, and Cortado Workplace and much more. This is indeed one of the most admired printers and copiers in the country.
Workgroups and small businesses need high-speed copiers with remarkable connectivity to successfully run their activities. If you are in a similar situation, then this is your best pick.
It features a high-quality print output of 1,200dpi. But that's not all about it. High colour contrast further enhances quality. You see, the device doesn't sacrifice speed in the quest for excellence. So, you will still enjoy a fantastic rate of up to 40ppm.
The device guarantees advanced scanning capabilities and duplex printing. These features, coupled with the superb 300-sheet paper capacity, essentially help to boost productivity. It also has OCR properties as well as email and cloud sharing.
Canon imageCLASS D1320 Monochrome Laser Copier
This is an amazing monochrome copier from Canon with multipurpose functionality, i.e. copying, printing, and scanning. It has Duplex versatility which means it can copy, scan and print two-sided documents. It is a great option for heavy-duty printing as it comes with 500 sheets front-loading cassette and a multipurpose tray of 50 sheets.
It has a print speed of 17 pages per minute (2 sided). Also, it includes wireless connectivity as well as a user-friendly easy navigation system with 5-line LCD or display. This is an excellent printer for heavy-duty printing & copying at a reasonable price.
Canon imageCLASS D530 Printer, Copier, and Scanner
If you are looking for a reasonably priced printing and copying solution, this is a good option for you all. This is a well-designed and compact monochrome laser printer that also works as a decent copier and Scanner. It is also one of the most affordable machines in its price range.
However, it doesn't include a fax option. But it includes some amazing features such as 2-Sided Printing, 250-Sheet Cassette and 1-Sheet Multipurpose Tray, advanced ID card copy and much more. It can print and copy at 20-ppm speed, and it is compatible with multiple operating systems. It is also very easy to configure with the office network.
Canon FAXPHONE L100 Multifunction Laser Fax Machine
Canon is not a new name when it comes to the production of capable office equipment. The big brand name is often associated with high prices, which is not always the case.
The Canon FAXPHONE L100 Multifunction Laser Fax Machine is a true testimony to that. By commercial standards, this piece of equipment is reasonably priced yet highly versatile and productive.
The 3 in 1 laser machine is a versatile tool for every business or home office. It conveniently does high-quality digital copying as well as laser faxing and printing. You, therefore, do not need separate pieces of office equipment for the three tasks.
Talk about productivity, and the Canon FAXPHONE L100 does not fall short. Firstly, it features a decent 19 ppm maximum print speed. That means that it will copy much faster. The laser faxing feature also has a remarkable 512-sheet memory capacity and an effective telephone handset.
Moreover, the cassette holds up to 150 sheets, which keeps documents or empty papers close to the feeder. The 30-sheet capacity auto document feeder isn't the finest. However, it will conveniently keep you working on other things as the machine does the copying or printing.
The single-cartridge Canon FAXPHONE L100 is pretty easy to install and use. The faxing unit has a total of 130 dials; 30 one-touch and up to 100 coded dials.
Canon ImageRunner 2525 Copier
The Canon ImageRunner 2525 Copier is a perfect tool equipped with lots of unusual characteristics. Probably, the most outstanding features of this copier are its ease of use and low running cost.
Therefore, if the two are some of the most critical elements you consider ideal for a photocopying machine, then this is an option that you can't ignore.
It features an easy to use interface with straightforward dials. You can effortlessly command the various functions and expect the finest results from the responsive machine. When it comes to power consumption, it has an auto-sleep mode after a period of inactivity.
The device is relatively compact and will fit well in the smallest of office spaces. But look, don't take the compact nature for average speeds and overall performance. It delivers high-quality speeds at 30ppm for both colour and black and white. Scanning is equally fast.
Just like most Canon machines, the highlight of the Canon ImageRunner 2525 Copier lies in the quality that it delivers. The device guarantees balanced colours with crisp images and sharp texts. Moreover, it comes with a bundle of features that enable creation, editing and combining reports and other documents.
Canon imageRUNNER Advance C3530i II
An ideal copier designed for legal, financial, healthcare, educational, and other high-volume (paper-intensive) environments. Its durability and reliability make up for its slower speed when compared to its big brother machines. When compared with previous versions of this model, an upgraded four key security feature comes standard, and also includes hard drive overwrite and encryption.
Canon imageRUNNER Advance 4551i II
Weighing-in just barely in the 50 ppm and over the class of our list, the 4551i II is a direct replacement to the 4551i and boasts a superior document feeder that enables faster scanning. Additionally, this machine boasts an improved warm-up time, more memory, and higher page yield per toner cartridge.
Canon imageRUNNER Advance C5560i II
The C5560i II is designed for businesses with complex printing and scanning needs, with high image quality and fast print speeds for its class of copiers. When compared to its predecessor, this machine offers a higher-capacity cartridge, more memory, and larger touchscreen, standard wireless, standard hard disk drive encryption, and higher paper capacity.
Canon imageRUNNER Advance 6575i II
An excellent overall performer, the 6575i II, exhibits near flawless reliability. A perfect fit for users who depend on their machines having minimal downtime. Fast job stream speeds assist in multi-user environments where different types of files and jobs are sent to machines, regularly. Designed to work seamlessly with mobile devices, cloud-based services, and Canon's third-party solutions, this machine boasts exceptional security, with limited extraneous features.
Canon imageRUNNER Advance C7580i II
The C7580i II is about as good as it gets by office copier standards. Receiving high marks in every category, this machine is perfect for enterprise-level offices, high print volume requirements, and multi-user environments. Like most of Canon's copiers, its display screen is highly customizable to suit your preferences. If you're looking for a high-capacity machine with few weaknesses, this is a good option.
Canon imageRUNNER Advance 8595i II
If you are looking for a machine that can make your coffee, then you might want to keep looking. Where this machine excels is in the speed and reliability department, as the 8595i II is the fastest machine on our 2020 Best Office Copier list. Paired with an exceptional image quality rating, and you get a machine that is designed to produce results and fast!
Canon imageCLASS MF4770N Copier and Printer
This is one of the most popular copiers from Canon. It is super-efficient with its speedy printing as well as copying capacity of 24 pages per minute. It also comes with a 250-sheet front-loading cassette as well as a single sheet multipurpose tray.
It has a single touch Quiet Mode and a User-friendly 5-line LCD panel that can be tilted for easy navigation. It can print Up to 10,000 pages per month with a maximum 600 x 600 dpi. It includes some great features such as intelligent Energy Saver Mode, ID Card Copy, and Secure Network. It is also one of the cheapest options for an office or personal use as it is very easy to configure with the network or a PC.
Canon imageCLASS MF4890dw Laser Copier
This is a reasonably priced laser copier with some amazing features. It can print and copy simultaneously at the speed of 26 paper per minute. It also comes with an automatic duplex document feeder (50 sheets). In addition, it can also print, scan, copy and fax two-sided documents which save time.
It also includes wireless connectivity so that you can use it from anywhere in the office or house. It has one-touch Quiet Mode, which is less noisy, and it is easy to configure. Up to 10,000 pages printing capacity per month, it is a reliable copier as well.
HP Color LaserJet 2840 All-in-One
This is a top range all-in-all copy machine from HP that works as a Printer, Scanner, and fax machine. It is idle for a big office with heavy-duty printing and copying needs. It has high-resolution laser printing (600X600 dpi) and speedy copy mode, which makes it a perfect option.
It can copy and print in high resolution with 20 pages per minute speed. It has amazing features such as USB 2.0 port, 250-sheet paper input tray, Fast Ethernet wired networking and photo memory card slots and much more. On top of that, it comes with reliable HP service and coverage unparalleled to competitors. With this machine, you can complete any office task at a reasonable price.
HP LaserJet 3055 All-in-One
This is a multipurpose copy machine from the reliable HP brand that does most of your office tasks. It can copy, scan, print as well as fax important office documents in monochrome or colour. It is really cost-effective and durable with online availability of parts.
It can print up to 35 pages per minute in A4 size, and it provides high resolution for printing (600 X 600 dpi), copying (600 X 600 dpi) and Faxing (300 X300 dpi). It has duplex features and comes with three input sheet tray and a one output sheet tray. With its compact size and lightweight design, this is the perfect workforce for a small to a mid-sized office or personal use.
Konica Minolta Bizhub 28e Multifunction Copier
If you are looking for business reliability and productivity in a photocopy machine, then the Konica Minolta Bizhub 28e Multifunction Copier deserves your time. The characteristics of this machine ensure that you boost production as you minimize operating costs. Isn't that something that we all want for business?
To start with, this is arguably one of the most convenient copier options when it comes to paper handling. You see, this machine has a massive 2,100-sheet tray capacity. It means that you don't need to be on standby with a handful of papers to add to the tray. Simply fill the cassette and command the machine to do what you want.
A robust paper tray capacity without superior speed is useless. Well, the Bizhub 28e does not disappoint. It has a rate of 28 pages per minute for black and white printing.
Such a feature, coupled with the superb 80-sheet RADF, ensures that you can achieve all your business goals. These characteristics are behind the machine's incredible 50, 000-page monthly volume.
Let's cap our review of the Konica Minolta Bizhub 28e Multifunction Copier by appreciating the effects of its connectivity. It features a conveniently reliable wireless option. Moreover, it provides USB scanning and printing.
Kyocera TASKalfa 8052ci
The 8052ci serves as an alternate option to the Canon imageRUNNER Advance C7580i II in terms of speed, with a perfect features rating, but lower security, ease of use, and image quality rating. This machine is designed for large work environments that need a high-volume machine for printing in colour. When compared to previous editions, this model boasts a faster warm-up time, more random access memory, and a faster monochrome/black & white print speed.
Kyocera TASKalfa 9002i
An ideal monochrome laser multi-function printer for high-volume workplaces. This workhorse boasts an excellent reliability rating and a plethora of features. The 9002i includes the ability to accept paper weights of up to 166-lbs. Copy features include ID card copy, page numbering, and skip blank page options. Its many features make it slightly less user friendly, and its image quality is not as high as other copiers featured on our list. Still, the speed and reliability are pluses for environments that aren't ready for a production printer but need a reliable, fast machine.
Oki Data MB MB471 Monochrome Laser Copier
Oki is a small brand that made this monochrome laser copier with big size and capacity as well as some amazing features. It has full-featured fax functionality, a full QWERTY keyboard and a massive multipurpose feeder of 100 sheets.
Hence, it is quite easy to use, configure and operate. It also includes network and an Auto Document Feeder feature which makes copying and scanning large volumes of documents easy. It is indeed one of the most cost-effective copy machines out there.
Ricoh Aficio MP C3500 Color Multifunction Copier
Are you ready to put every cent on the most productive copier that money can buy? If that's the case, then you have to trust Ricoh Aficio MP C3500 Color Multifunction Copier. The machine combines quality, versatility, paper handling capacity, and overall performance in a way that is second to none.
The all in one copying machine uses advanced Induction Heating Technology and dual configurations to deliver precisely what your business demands.
Owning this device means that you can enjoy undisturbed printing, faxing, copying, and scanning from a single tool. Well, there is no compromise on both image and colour qualities.
High printing speeds and a remarkably high capacity tray are vital enhancers to the productivity of this device. The business-grade copier has a fantastic print speed of 35 pages in a single minute. Well, it has a tray capacity of more than 1,000 sheets and a commendable ADF capacity of 50 papers.
The Ricoh Aficio MP C3500 Color Multifunction Copier is a top performer, thanks to the fantastic combination of features. It features a perfect resolution of 600dpi, which is ideal for excellent quality prints and copies.
It also features two unique configurations that help to augment the machine's vital characteristics and functions.
Ricoh MP C4504ex
A solid copier for mid-sized offices or departments, the C4505ex boasts a robust security rating and high marks in usability. When compared to its predecessor, this machine features a built-in web browser so that users can capture online files and images without the need for a traditional computer.
Ricoh MP 2555SP
A copier designed for workgroups of up to 4,000 impressions per month, this small office or department copier boasts strong security and reliability. Like many of today's newer models, the 2555SP offers support for mobile and cloud printing from Google Drive, Dropbox, and the Ricoh Smart Device Connector app.
The MX-6070N is a great choice for mid-sized and large departments. It's usability is at the top of the list in terms of ease of use, also boasting a high mark in reliability and security. Where this machine may lack a little in the image quality department, it makes up for in its functionality.
Designed for small to mid-sized workgroups/departments, the M3070N is a highly reliable and secure multi-function device. With an excellent rating in its usability, this machine ties for the strongest rating in the Ease of Use category on our list (matching the Sharp MX-6070N), making up for some of its limits in image quality for users who are looking for a machine that does what they need it to do.
A machine designed for the workplace that needs 250,000 impressions or fewer per month, the M5070 is a highly reliable device that is strong across the board. Serving as a replacement to its predecessor (the M465N), this model boasts faster print (while still remaining in the 50 and under category) and scan speeds, with greater memory and hard drive capacity. With a high security and usability rating to compliment, this model exceeds in the some of the most important areas, but for a lower price than some of the copiers listed above it.
A workhorse for large offices that require high volumes of black and white media, the MX-M7570 (the update to the MX-M754N) delivers exceptional reliability for office environments that need a dependable machine that can still deliver quality image results in a timely manner. It makes up for its more limited features by being great for businesses who produce monthly invoices or for other jobs that require a substantial amount of printing.
Xerox WorkCentre 3655/X Copy Machine
This is a top-end copier from the fabled Xerox brand that can be used for printing, scanning, copying, faxing as well as emailing. It is one of the super speedy printers with 47 ppm capacity. It can print up to 150,000 pages on a monthly duty cycle.
As it comes with an auto document feeder, you can use it for heavy-duty printing and scanning. It also has a high-resolution capacity for quality copying and printing. It comes with 2 GB memory and 250 GB Hard Drive. This is a perfect copier for any office that is giving other top range copiers a run for their money.
Xerox AltaLink C8030 w/ high-capacity tandem tray
The C8030 was designed for mid-size to large department use. Based on 110,000 impressions made, Buyer's Lab found that it only had one misfeed and required zero services. That's pretty reliable! Its ease-of-use is strong, but its feature options and image quality are a bit lower than other units. Still, this is a solid middle-of-the-pack machine.
Purchasing a machine that's received great marks is, well - great - but when you decide to pull the trigger on purchasing your copier, you have to consider more than just the total score.
After all, you wouldn't purchase a car just because it had great fuel economy and was the most reliable, right? Well, you're probably thinking, "Of course I would!" But what if you needed a vehicle that could transport large objects or pull a boat? You probably aren't going to purchase a Prius.
Your copier is the same way. If reliability is the most important factor, that's going to be a different copier than if image quality is a non-compromising factor.
Keep in mind, a great machine in the hands of a poor copier dealer or manufacturer service team can become a very average unit. Inversely, an average machine serviced by a great team can become a great machine.
Deciding who to trust for your service is important and there are a lot of myths regarding copier dealers and manufacturers. Educating yourself is the first step toward getting the best machine that matches your needs and your budget.
Frequently Asked Questions
a printing device in which a printing element directly strikes a surface (as in a typewriter)
Print quality is mostly measured in DPI, which is quite similar to the definition of pixels in terms of digital images and even screen resolution. DPI is equivalent to the ability of a printer to mimic the number of pixels or the resolution of the source image.
Dot matrix printing uses a print head that moves back-and-forth, or in an up-and-down motion, on the page and prints by impact, striking an ink-soaked cloth ribbon against the paper, much like the print mechanism on a typewriter.